Document Controller Job at KUWAIT JOBS HERE in Kuwait

KUWAIT JOBS HERE, a recognized platform for job postings and recruitment in the State of Kuwait, has announced a vacancy for the position of Document Controller. This opportunity is based in the Ahmadi area, a vital and significant industrial region in the country. This role presents an excellent chance for professionals experienced in document management and organization within a structured and professional work environment.

Job Description and Key Responsibilities

The appointed Document Controller will be part of a team ensuring the efficiency and effectiveness of document management systems. The core responsibilities for this position include, but are not limited to:

• Overseeing Document Lifecycle: Receiving, registering, distributing, and archiving all internal and external documents (e.g., contracts, reports, correspondence, engineering drawings) in accordance with approved procedures.
• Ensuring Quality and Compliance: Verifying that all documents comply with required standards, internal company policies, and any relevant regulatory guidelines before distribution.
• Managing Electronic and Physical Filing Systems: Maintaining an organized and easily retrievable archival system, both digital (e.g., Document Management Systems - DMS) and physical, to ensure information integrity and security.
• Updating Distribution Lists and Registers: Accurately managing and updating document tracking records, including document versions, review status, and distribution parties.
• Supporting Teams and Projects: Working closely with various departments (such as Engineering, Projects, Administration) to meet their documentation needs and facilitate smooth information flow.
• Reporting: Preparing periodic reports on document status and management activities for line supervisors.

Qualifications and Essential Requirements

To be a suitable candidate for this role, you should meet the following criteria:

• Educational Qualification: A diploma or bachelor's degree in a relevant field such as Office Management, Information Management, Information Technology, or a similar discipline.
• Work Experience: Proven previous experience in a Document Controller role or a similar document management position. Experience in project environments, engineering, or construction sectors is preferred.
• Technical Skills:
  • Excellent proficiency in Microsoft Office Suite (especially Word, Excel, Outlook).
  • Practical experience using Electronic Document Management Systems (EDMS) like Aconex, Documentum, or SharePoint (will be a strong added advantage).
  • Strong understanding of document control procedures and archiving standards.
• Personal Skills:
  • High accuracy and strong attention to detail.
  • Excellent organizational, time management, and administrative skills.
  • Ability to handle large volumes of information and documents under time pressure.
  • Good communication skills in both Arabic and English.
  • Ability to work independently as well as collaboratively within a team.

Work Location and Environment

The primary workplace will be in the Ahmadi area of Kuwait. Ahmadi is known for hosting numerous industrial facilities and major companies, offering a dynamic and professional work environment. The workplace is expected to be equipped with modern technology to support administrative and documentation tasks efficiently.

How to Apply for the Position

This job is posted by KUWAIT JOBS HERE on the LinkedIn platform, indicating that the application process will be conducted through the mentioned platform.

Suggested Application Steps:

1. Visit the original link to the job posting on LinkedIn (attached in the job source).
2. Read the job details carefully to ensure you meet the requirements.
3. Update your Curriculum Vitae (CV) to highlight relevant experience and skills for the Document Controller role.
4. Use the "Apply Now" or "Easy Apply" button on the LinkedIn job page to submit your application.
5. Ensure your LinkedIn profile is up-to-date and represents your experience professionally.

As the advertising company is KUWAIT JOBS HERE, it may be acting as a recruitment agency for a client company. Therefore, subsequent stages may involve interviews with the actual employer.

Tip: Given the nature of the role, it is advisable to prepare a concise cover letter explaining your suitability for the position and key achievements in your previous document management experience.