Executive Assistant Job at Helm Holding WLL – Doha, Qatar

Helm Holding WLL is currently inviting applications for the position of Executive Assistant at its headquarters in Doha, Qatar. This role is a crucial one, providing essential support to senior management and ensuring the smooth and efficient operation of administrative processes within a dynamic and professional work environment.

Job Overview

The Executive Assistant at an established firm like Helm Holding WLL plays a vital role as the nexus between executive management and various internal and external stakeholders. The successful candidate will be responsible for providing high-level administrative and personal support, enabling leadership to focus on strategic tasks and decision-making. Operating within a diversified holding company structure, the Executive Assistant will gain rich experience dealing with a variety of projects and sectors.

Key Duties and Responsibilities

• Administrative & Organizational Support: Managing and organizing schedules, appointments, and meetings for the executive team. Coordinating travel arrangements, including flights, hotels, and transportation. Preparing, formatting, and coordinating important documents, presentations, and reports.
• Communication Management: Handling phone calls, incoming emails, and formal correspondence with utmost professionalism. Acting as a first point of contact for visitors, guests, and external partners.
• Meeting Support: Preparing meeting agendas, taking accurate minutes, and following up on action items and decisions. Coordinating logistics for both internal and external meetings.
• Information Handling: Gathering and analyzing information from various sources to prepare briefs or preliminary reports to aid decision-making. Maintaining strict confidentiality of all sensitive information.
• General Office Duties: Managing electronic and physical filing and archiving systems. Performing other clerical tasks as required to ensure overall office efficiency.

Required Qualifications and Skills

• Educational Background: A Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: Proven work experience of 3 to 5 years as an Executive Assistant or Senior Administrative Assistant, preferably within a holding company or large corporate environment.
• Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Good knowledge of online communication and collaboration tools.
• Personal Skills:
  • Exceptional written and verbal communication skills in both Arabic and English.
  • Ability to prioritize tasks and work under pressure while maintaining accuracy and attention to detail.
  • Proactive attitude with the ability to work independently as well as collaboratively.
  • High degree of professionalism, tact, and discretion.
  • Excellent organizational and planning abilities.

What the Company Offers

• An opportunity to work for a leading and diversified holding company in Qatar.
• A stimulating and professional work environment conducive to career growth.
• A competitive salary and benefits package in accordance with company policy.
• A workplace located in Doha, one of the most vibrant capitals in the Arabian Gulf.

How to Apply

Applications for this position are to be submitted via the Naukrigulf online platform, where the vacancy was posted. Interested candidates who meet the stated requirements should prepare an updated and clear Curriculum Vitae (CV) in both English and Arabic, highlighting relevant experience and skills for the Executive Assistant role. Please ensure your contact information is included correctly.

Location: Doha, Qatar. Job Type: Full-time.

The company encourages qualified candidates from all backgrounds to apply. Only shortlisted candidates will be contacted for an interview.