Executive Secretary Jobs in Kuwait

A distinguished client company of the leading recruitment portal JOBS-ME is announcing vacancies for the position of Executive Secretary at its headquarters in Kuwait. This role presents an excellent opportunity for experienced administrative professionals to join a dynamic work environment and provide valuable support to senior management.

Job Description

The Executive Secretary in this role will perform a range of pivotal tasks that ensure the smooth and efficient operation of the company's workflow. The successful candidate will be directly responsible for providing high-level administrative and organizational support to the executive management, requiring a high degree of professionalism and discretion.

Key Responsibilities and Expected Duties:

• Executive Support: Provide prompt and accurate support to senior managers or the executive management team, including calendar management, scheduling appointments, and coordinating meetings.
• Communication Management: Handle telephone calls and incoming/outgoing correspondence with utmost professionalism, responding to inquiries and filtering important information.
• Document and File Organization: Prepare, edit, and format correspondence, reports, presentations, and other critical documents. Maintain an effective and rapid filing and document management system.
• Meeting and Travel Coordination: Arrange all logistics for internal and external meetings, book travel tickets and hotels for executives when required, and prepare agendas.
• Confidentiality: Handle sensitive and confidential information with the highest level of security and responsibility.
• General Office Duties: Manage office supplies, receive visitors, and perform any other administrative tasks as assigned by the direct supervisor.

Requirements and Qualifications

To be a successful candidate for this position, you should meet the following criteria:

Educational Qualifications:

• A Bachelor's degree in Business Administration, Executive Secretarial Studies, or a related field.
• Professional certifications in administrative or secretarial fields are a strong advantage.

Work Experience:

• Proven work experience of at least 3 to 5 years as an Executive Secretary or Senior Administrative Assistant.
• Previous experience working in a professional corporate environment within Kuwait or the GCC region will be highly preferred.

Personal and Professional Skills:

• Language Proficiency: Excellent command of both Arabic and English, written and spoken.
• Technical Skills: Advanced proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Organizational Skills: Exceptional ability to prioritize tasks, manage time, and handle multiple assignments simultaneously under pressure.
• Communication Skills: Possess excellent verbal and written communication skills, with the ability to interact tactfully and professionally with various internal and external stakeholders.
• Behavioral Traits: High degree of initiative, reliability, attention to detail, and the ability to work independently while maintaining a team spirit.

Job Location

The position is based in Kuwait City, State of Kuwait. Regular attendance at the company office is required.

How to Apply for the Job

Applications for this position are accepted exclusively through the JOBS-ME platform, a trusted recruitment partner in the region.

1. Visit the official JOBS-ME website or the relevant job portal.
2. Search for the job listing for "Executive Secretary" in Kuwait.
3. Submit your application by filling out the online form and attaching the required documents.

Required Application Documents:

• An updated Curriculum Vitae (CV) in both Arabic and English if possible.
• A recent personal photograph.
• Copies of academic certificates and proof of work experience.
• Any relevant training or professional certificates.

Please note that the initial screening process will be based on how well your qualifications match the job requirements listed above. Only shortlisted candidates will be contacted for the subsequent interview stages.

Do not miss this opportunity to advance your career in executive secretarial work within a vibrant and growing job market like Kuwait. Submit your application today via the JOBS-ME platform and become part of an outstanding team.