Job Opportunity: Office Assistant / Receptionist / HR Assistant in Doha

A leading and confidential company in the State of Qatar is seeking applications for a dynamic and multifaceted role combining the duties of an Office Assistant, Receptionist, and Human Resources Administrative Assistant. This opportunity is ideal for professionals with excellent organizational skills and the ability to manage diverse tasks in a fast-paced, professional work environment.

Job Description and Key Responsibilities

The successful candidate will occupy a pivotal position as the first point of contact for the company and will support day-to-day operations seamlessly. Key responsibilities include:

• Reception and Office Management Duties:

  • Greeting visitors and clients and answering phone inquiries in a professional and courteous manner.
  • Managing incoming and outgoing mail, including fax and email correspondence.
  • Scheduling appointments, organizing management meetings, and coordinating conference rooms.
  • Ensuring the reception and common office areas are always tidy and well-organized.
  • Providing basic logistical support to the team.

• General Administrative Assistance:

  • Preparing, editing, and formatting documents, reports, and presentations.
  • Systematically organizing and maintaining electronic and paper files and records.
  • Assisting with travel and accommodation arrangements for employees when required.
  • Managing basic inventory of office supplies and processing purchase requisitions.

• Human Resources Department Support:

  • Assisting with initial recruitment processes such as receiving and organizing CVs.
  • Supporting interview arrangements and coordinating schedules with candidates.
  • Helping prepare documentation for new hires and onboarding packages.
  • Providing support in organizing employee events or internal training sessions.
  • Maintaining strict confidentiality of all employee files and data.

Required Qualifications and Skills

To be a successful candidate for this integrated role, you should possess the following qualifications:

• Educational Background: A diploma or university degree in Office Administration, Business Administration, Human Resources, or a related field.
• Experience: Proven previous experience of 1-3 years in a similar role combining administrative and front-desk duties. Experience in a corporate environment in Qatar or the GCC is a distinct advantage.
• Personal and Professional Skills:
  • Excellent verbal and written communication skills in both English and Arabic.
  • Friendly, polished personality with a strong customer service orientation.
  • High degree of organization, attention to detail, and ability to manage multiple priorities.
  • Proficient knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently as well as part of a team.
  • Maturity, reliability, and the ability to handle sensitive information with utmost discretion.
  • Flexibility and adaptability to a changing work environment.

Benefits and Location

• Location: The role is based in the vibrant Qatari capital, Doha, which offers a global working environment and a high standard of living.
• Work Environment: An opportunity to join an established and respected player in the Qatari market.
• Career Development: This multi-faceted role provides an excellent foundation for professional growth within the administrative or human resources career path.

How to Apply for This Position

Applications for this position are processed through the prominent regional job portal, Naukrigulf. Interested candidates are advised to prepare the following:

1. Update your CV professionally, highlighting experiences relevant to the responsibilities listed above.
2. Clearly state your language proficiency and technical skills.
3. Draft a concise cover letter explaining your suitability for this combined role.

Given the confidential nature of the company name, the first impression through your CV and cover letter is paramount. Look for the job listing titled "Office Assistant/Receptionist/HR Assistant" in the Qatar jobs section on the Naukrigulf website for direct application.

This role is suited for organized, proactive individuals seeking an impactful position at the heart of a company's daily operations.