Personal Assistant & Sales/Logistics Coordinator Jobs in Dubai

XYZ Middle East FZE is currently seeking to fill a combined and dynamic role for a Personal Assistant / Sales & Logistics Coordinator at its headquarters in Dubai, United Arab Emirates. This position presents an excellent opportunity for ambitious professionals with strong organizational skills and an understanding of the complexities of sales operations and supply chains within Dubai's vibrant market.

Job Description & Key Responsibilities

The employee in this role will occupy a pivotal position, providing support to senior management while contributing to the smooth operation of sales and logistics functions. Given the hybrid nature of the role, responsibilities will encompass a blend of administrative and operational coordination tasks.

Core Responsibilities as a Personal Assistant:

• Provide comprehensive administrative support to executive management, including scheduling appointments, managing calendars, and organizing meetings.
• Handle incoming and outgoing communications with a high degree of professionalism (phone, email, correspondence).
• Prepare, edit, and format documents, presentations, and periodic reports.
• Arrange travel and accommodation requirements for the management team.
• Maintain an effective filing and archiving system for both electronic and physical documents.

Core Responsibilities as a Sales & Logistics Coordinator:

• Coordinate and support the sales team in lead follow-up, quotation, and contract preparation.
• Act as a liaison between the sales team and the company's clients, ensuring an exceptional customer experience.
• Coordinate with transportation and logistics vendors to ensure timely delivery of goods.
• Track shipments, update tracking systems, and provide status reports on shipments.
• Assist in managing key logistics documentation such as shipping invoices, bills of lading, and customs documents.
• Collaborate with warehouse and treasury departments to ensure alignment between sales and supply.

Required Qualifications & Skills

XYZ Middle East FZE is looking for proficient candidates capable of thriving in a fast-paced environment. The core requirements include:

• Educational Qualification: A Bachelor's degree in Business Administration, Marketing, Supply Chain, or a related field.
• Experience: A minimum of 2-3 years of proven experience in a similar role combining administrative duties with sales or logistics support. Experience in the UAE or GCC market is a distinct advantage.
• Personal Skills:
  • Excellent written and verbal communication skills in both English and Arabic.
  • High level of organization and attention to detail with the ability to manage multiple priorities.
  • Proactive initiative and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability in a changing work environment.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (especially Excel and PowerPoint). Knowledge of Enterprise Resource Planning (ERP) or Customer Relationship Management (CRM) systems is a significant plus.

Work Environment & Location

The employee will be based at the offices of XYZ Middle East FZE in Dubai, United Arab Emirates. Dubai offers a global, competitive work environment with world-class infrastructure for both international and local businesses. This is an opportunity to join an active company at the heart of one of the world's most dynamic economic hubs.

How to Apply for the Position

Applications for this position are processed through the specialized online platform Naukrigulf. Please search for the job listing under the title "Personal Assistant / Sales & Logistics Coordinators" and company "XYZ Middle East FZE" or use the direct link provided with the job posting.

Tips for a Successful Application:

1. Update your CV to highlight experience relevant to the dual (administrative/coordinative) nature of the role.
2. Attach a concise cover letter explaining how your skills bridge executive support and operational coordination.
3. Ensure your contact information is correct.
4. Be prepared for interviews, which may be conducted in-person in Dubai or via video conference.

This role represents an excellent career step for those looking to develop multi-faceted skills within an international company in Dubai.