Admin Executive Job at Western International LLC (Geepas) - Doha

Western International LLC (Geepas), a prominent leader in the trading and consumer electronics sector in Qatar, is inviting applications for the position of Admin Executive at its headquarters in Doha. This role presents an excellent opportunity for experienced professionals seeking a dynamic work environment within a well-established Gulf company.

Job Description and Key Responsibilities

The Admin Executive will perform a variety of pivotal tasks to ensure the smooth and efficient functioning of administrative and organizational operations. Core responsibilities include:

• Office Management & Organization: Overseeing daily office operations, including managing incoming and outgoing mail, handling telephone inquiries, receiving visitors, and ensuring an organized and efficient work environment.
• Administrative Support & Coordination: Providing comprehensive administrative support to management and team members, including scheduling appointments, organizing meetings, preparing minutes and reports, and maintaining systematic filing and records.
• Document & Communication Management: Drafting and reviewing official correspondence, memos, and presentations. Ensuring document accuracy and confidentiality when required.
• Logistical Support: Assisting with travel and accommodation arrangements for management staff or guests, and coordinating with office service vendors.
• Communication Liaison: Acting as a communication bridge between different departments to ensure smooth information flow and foster internal collaboration.
• Financial Support Tasks: Assisting with basic financial tasks such as preparing simple purchase requisitions, following up on invoices, and coordinating with the finance department.
• Compliance & Procedures: Ensuring compliance with the company's internal policies and procedures in all administrative tasks.

Qualifications and Key Requirements

To be a successful candidate for this role, you should meet the following criteria:

• Educational Qualification: A Bachelor's degree in Business Administration, Office Management, or a related field.
• Work Experience: A minimum of 3 to 5 years of proven experience in a similar role (Administrative roles, Executive Assistant, Administrative Coordinator), preferably within trading or consumer goods companies.
• Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of electronic filing systems and document management.
• Personal Skills:
  • Excellent verbal and written communication skills in both Arabic and English.
  • High level of organization and attention to detail with the ability to manage multiple priorities.
  • Proactive initiative and problem-solving skills.
  • Ability to work independently and as part of a team.
  • High degree of professionalism and utmost discretion.
• Local Knowledge: A good understanding of the Qatar work environment and regulations is a plus.

What the Company Offers

Joining an established firm like Geepas means working in a stimulating environment that provides:

• A professional workplace within a recognized market leader in Qatar and the Gulf.
• Opportunities for career growth and development within an integrated corporate structure.
• A dynamic and collaborative work atmosphere.

How to Apply for the Position

Applications for this position are to be submitted via the Naukrigulf online job portal. Please search for the job listing under "Admin Executive" in the Qatar jobs section. Ensure you prepare an updated and clear Curriculum Vitae (CV) in both English and Arabic, highlighting your relevant past experience and the skills mentioned above. Include a brief cover letter expressing your interest in the role and the value you can bring to Geepas.

Given the competitive nature of the job market in Qatar, it is advisable to apply as soon as possible after the posting is live. Ensure your contact information (email and phone number) is correct to facilitate communication if you are shortlisted for an interview.

Location: Doha, Qatar. Job Type: Full-time.