Department Officer / Coordinator Jobs in a Confidential Company, Dubai

A leading and confidential company in Dubai is offering a compelling career opportunity for ambitious professionals to join its dynamic administrative team as a Department Officer / Coordinator. This role is pivotal in ensuring the smooth and efficient day-to-day operations of a vital department within the company, providing a stimulating work environment at the heart of a global economic hub.

Job Description and Key Responsibilities

The successful candidate will occupy a central position, supporting senior management and the departmental team across a wide range of operational and organizational tasks. Core expected responsibilities include, but are not limited to:

• Administrative Coordination: Managing schedules, arranging internal and external meetings, preparing agendas, and accurately recording meeting minutes.
• Information and Communication Management: Acting as a central point of contact within the department, facilitating the flow of information between the team and other departments or external clients. This includes responding to inquiries and handling email and correspondence.
• Operational Support: Assisting in the preparation of periodic reports and presentations using the Microsoft Office suite (Word, Excel, PowerPoint). Supporting documentation processes and maintaining organized electronic and paper records.
• Project Support: Providing logistical and administrative support for ongoing projects within the department, including task tracking and ensuring adherence to deadlines.
• Supplies and Procurement: Ensuring the availability of necessary office supplies for the department and managing simple purchase requests in accordance with established policies.

Qualifications and Key Requirements

To be a successful candidate for this opportunity, you should meet the following criteria:

• Educational Qualification: A Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience: A minimum of 2-3 years of practical experience in a similar administrative or coordination role, preferably within an established corporate environment.
• Personal Skills:
  • Excellent verbal and written communication skills in both Arabic and English.
  • Ability to manage priorities and work under pressure in a fast-paced environment.
  • Accuracy and strong attention to detail.
  • Team spirit and the ability to work independently with minimal supervision.
  • Strong organizational and analytical skills.
• Technical Skills: Advanced proficiency in Microsoft Office Suite applications, especially Excel and PowerPoint. Knowledge of document management systems and standard office procedures.

Benefits and Perks

While specific details were not mentioned in the original posting, roles within prestigious companies in Dubai typically come with a competitive benefits package aligned with market best practices, which may include:

• Competitive monthly salary.
• Comprehensive health insurance for the employee (and potentially family).
• Annual flight ticket.
• Annual leave.
• Opportunities for career development and training within a professional work environment.

How to Apply for This Position

Applications for this position are accepted exclusively through the specialized online platform Naukrigulf. Please search for the job listing titled "Department Officer / Coordinator jobs in Confidential Company in Dubai" and submit your application through the system on the website. Ensure your Curriculum Vitae (CV) is updated to highlight your relevant experience and the skills mentioned above, and include a brief Cover Letter stating your motivation for joining this company and your suitability for the role.

Given the confidential nature of the employer, the selection process will be meticulous. Be prepared to participate in interviews that may involve several stages, including initial phone or video screenings followed by in-person interviews at the company's premises in Dubai.

This position represents an excellent step for an administrative professional looking to advance their career in a world-class work environment like Dubai, where opportunities for growth and advancement abound for the talented and diligent.