EA / Office Manager with Finance Background – Dubai

A prominent company, through the well-known recruitment agency Angela Mortimer, is offering an exceptional career opportunity in Dubai for an EA / Office Manager. This role is designed for individuals who blend superior administrative and organizational skills with a deep understanding of financial and accounting principles. Dubai, as a global business and financial hub, provides the perfect backdrop for this dynamic position, offering rewarding challenges and significant scope for professional growth.

Job Description and Key Responsibilities

The successful candidate will occupy a pivotal role, supporting the day-to-day office operations and providing direct assistance to senior management. Given the dual nature of the role, responsibilities will encompass a blend of traditional office management duties and tasks requiring financial acumen. The person in this position will be the cornerstone for ensuring workflow smoothness and efficiency.

Administrative & Office Management Duties:

• Managing complex diaries and schedules for executives, including arranging appointments and travel.
• Organizing and coordinating internal and external meetings, preparing necessary materials, and taking minutes.
• Overseeing daily office operations to ensure an efficient and orderly working environment.
• Managing incoming and outgoing communications, including emails and phone calls, filtering by priority.
• Coordinating company events, meetings, and receptions.
• Managing relationships with office vendors and service providers.

Finance-Related Responsibilities:

• Assisting in the preparation of basic financial reports and presentations.
• Supporting the finance team with administrative accounting tasks.
• Reviewing and processing invoices and expenses in compliance with financial policies.
• Assisting in tracking budgets and expenditures for assigned projects or departments.
• Maintaining confidentiality and security of sensitive financial information and data.

Qualifications and Essential Requirements

To be a successful candidate for this role, you should meet the following criteria:

• Work Experience: Proven experience of 3-5 years in a hybrid role combining administrative assistance/office management with financial tasks. Previous experience as an executive assistant in a corporate or financial institution setting is a significant advantage.
• Educational Background: A Bachelor’s degree in Business Administration, Finance, Accounting, or a related field. Professional certifications in administration or accounting are a strong plus.
• Financial Acumen: Strong understanding of basic financial and accounting principles. Ability to handle invoices, expense reports, and simple financial statements with a high degree of accuracy.
• Organizational Skills: Exceptional organizational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills in both Arabic and English. Ability to interact professionally with all levels inside and outside the organization.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (especially Excel and PowerPoint). Knowledge of basic accounting or project management software is an added advantage.
• Personal Attributes: High attention to detail, reliability, ability to maintain strict confidentiality, and a proactive problem-solving attitude. The candidate must be able to work independently and as part of a team.

Benefits and Perks

While specific benefit details are not listed, positions at this level in Dubai typically come with a competitive benefits package aligned with UAE market standards, which may include:

• Competitive monthly salary.
• Health insurance.
• Annual flight ticket.
• Annual leave allowance.

How to Apply for This Position

Application for this exclusive role is conducted through the leading recruitment agency Angela Mortimer. Interested candidates who meet the above requirements should prepare the following application documents:

1. An up-to-date, tailored English CV that clearly highlights experience in office management and financial background.
2. A compelling cover letter outlining your suitability for the role and your motivation for joining the company in Dubai.

Applications must be submitted through the official channel advertised by Angela Mortimer. Candidates are advised to apply at their earliest convenience, as the position may close once a suitable candidate is found.

This opportunity is ideal for the organized, detail-oriented professional seeking a dynamic role where they can leverage both their administrative and financial skills in one of the world's most vibrant cities.