Executive Admin Assistant - Saudi Air Navigation Services (SANS)

Saudi Air Navigation Services (SANS) is seeking to hire a dedicated Executive Admin Assistant for its offices in Jeddah. SANS is a leading and vital company in the field of air navigation services in the Kingdom of Saudi Arabia, playing a pivotal role in ensuring the safety and efficiency of air traffic within Saudi airspace. This position presents an excellent opportunity for ambitious professionals to join a strategic national organization and contribute to supporting its administrative and executive operations.

Job Description and Key Responsibilities

The Executive Admin Assistant will play a fundamental role in supporting the administrative and executive team within the company. The focus will be on providing high-quality administrative and organizational support to ensure smooth and efficient workflow. The key responsibilities expected for this role include:

• Administrative & Organizational Support: Managing schedules and appointments for executive teams, organizing meetings and taking minutes, preparing and coordinating reports and presentations.
• Communication Management: Handling incoming and outgoing phone calls and emails professionally, acting as a liaison between management and other departments or external parties.
• Document Processing: Preparing, reviewing, and printing correspondence, documents, contracts, and important files while maintaining absolute accuracy and confidentiality.
• Travel & Logistics Coordination: Arranging management travel details (flight tickets, hotels, transportation) and preparing necessary memos and documents.
• Information & File Management: Maintaining an organized and easily retrievable electronic and paper filing system for important documents.
• Project Support: Providing logistical and administrative support for the implementation of department-specific projects and initiatives.
• Daily Tasks: Managing office supplies, receiving visitors, and performing any other administrative tasks as assigned to ensure workplace efficiency.

Qualifications and Core Requirements

To be a successful candidate for this role in a dynamic environment like SANS, you should meet the following criteria:

• Educational Qualification: A Bachelor’s degree in Office Management, Business Administration, or a related field.
• Experience: A minimum of 3 to 5 years of practical experience in an administrative or executive assistant role, preferably within large corporations or the aviation/logistics sector.
• Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of electronic document and records management systems is a plus.
• Personal Skills:
  • Excellent verbal and written communication skills in both Arabic and English.
  • High degree of accuracy and attention to detail.
  • Ability to manage priorities and work under pressure with multiple deadlines.
  • Exceptional organizational and planning skills.
  • Ability to handle confidential information with utmost discretion and trustworthiness.
  • Team spirit and the ability to work independently.
• Knowledge: A good understanding of administrative procedures and professional protocols in a corporate work environment.

Benefits and Advantages

Joining SANS means not just getting a job, but becoming part of a national institution contributing to a vital sector. Although the current job posting does not specify a detailed benefits package, working for a major company like SANS typically offers opportunities for career growth, continuous training, and a stimulating, competitive work environment. Furthermore, the position is based in Jeddah, one of the Kingdom's foremost economic and urban centers.

How to Apply for the Position

Applications for this position are being accepted via the LinkedIn platform, where the official advertisement was posted. Please follow these steps:

1. Navigate to the original job advertisement link on LinkedIn (attached in the news source).
2. Review the full job requirements and ensure you meet the qualifications.
3. Click the "Apply" or "تقدم" button on the LinkedIn job page.
4. Ensure your Curriculum Vitae (CV) is updated to highlight your relevant experience and skills for the Executive Admin Assistant role.
5. Attach your CV along with a brief Cover Letter stating your motivation for joining SANS and how you can add value to their team.

Given the strategic importance of the Saudi Air Navigation Services company, this vacancy is expected to attract a large number of qualified applicants. Therefore, it is advisable to apply as soon as possible and prepare a standout application that fully reflects your professional capabilities.