Executive Assistant to Managing Director - Nada Happiness Group, Muscat

Nada Happiness Group is inviting applications for the position of Executive Assistant to the Managing Director at its headquarters in Muscat, Sultanate of Oman. This role presents a significant opportunity for ambitious professionals with exceptional organizational skills to work closely with top leadership in a leading group.

Job Overview

The Executive Assistant to the Managing Director will serve as the primary support and professional face reflecting the efficiency of the MD's office. The role is centered on enabling the Managing Director to focus on strategic decision-making by expertly managing the calendar, coordinating meetings, and handling communications with utmost professionalism and confidentiality. This position operates in a dynamic environment that requires flexibility and the ability to handle multiple tasks with shifting priorities.

Key Responsibilities & Duties

• Schedule & Calendar Management: Efficiently plan, organize, and coordinate the Managing Director's schedule, including arranging meetings, appointments, and travel itineraries.
• Communication & Correspondence: Act as a liaison between the Managing Director and internal departments, clients, and external partners. Draft, review, and manage correspondence, reports, and presentations.
• Meeting Coordination & Documentation: Prepare for critical meetings by compiling necessary agendas and documents, recording accurate Minutes of Meetings (MoMs), and following up on action items.
• Information Management & Confidentiality: Handle sensitive information with the highest degree of discretion and maintain a systematic filing and archiving system for easy retrieval of documents.
• General Administrative Support: Perform varied administrative tasks to ensure the smooth operation of the senior management office.

Required Qualifications & Skills

The group is seeking candidates who possess the following qualifications:

• Work Experience: Proven previous experience in an Executive Assistant or high-level Administrative Assistant role, preferably with experience supporting Managing Directors or C-suite executives.
• Organizational Skills: An exceptional level of organization and attention to detail in task and time management, with the ability to prioritize effectively in a fast-paced setting.
• Communication Skills: Excellent command of the English language (written and spoken), with strong verbal and written communication abilities. Proficiency in Arabic is a significant advantage.
• Technical Proficiency: High proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern communication/collaboration tools.
• Personal Attributes: A high degree of professionalism, integrity, and the ability to maintain confidentiality. The ideal candidate must be proactive, able to work with initiative, and possess strong problem-solving skills and composure under pressure.

Job Location

Muscat, Sultanate of Oman. Muscat is a major economic and cultural hub in the Arabian Gulf, offering a safe living environment with a developed infrastructure.

How to Apply

Applications for this position are accepted exclusively through the Naukrigulf platform, the official source of the advertisement. Please search for the job listing titled "Executive Assistant To Managing Director at Nada Happiness Group" or via the link provided in the original posting. Ensure you prepare an updated, job-targeted CV that highlights the relevant experience and skills mentioned above, along with a concise cover letter explaining your suitability for this critical role.

Given the competitive nature of such positions, early application is advisable. Only qualified applications will be reviewed, and shortlisted candidates will be contacted for interview proceedings.