Crew Coordinator Position at QATAR NAVIGATION Q.P.S.C - Doha

QATAR NAVIGATION Q.P.S.C, also known as Milaha, is a premier shipping, maritime, and integrated logistics company in Qatar and the wider Gulf region. The company is committed to operational excellence and continuously seeks to enhance its capabilities by hiring top talent. As part of this effort, they are currently recruiting for a Crew Coordinator to be based at their headquarters in Doha.

Job Description and Key Responsibilities

The Crew Coordinator will occupy a pivotal role within the Human Resources or Operations management team, responsible for the seamless coordination of all crew-related matters. The key responsibilities for this position are expected to include:

• Logistical Coordination: Managing and organizing crew travel to and from vessels, including arranging flight tickets, ground transportation, and hotel accommodations in line with company policy and urgent operational requirements.
• Documentation and Permit Management: Ensuring all required documents for crew members are completed and ready, such as passports, visas, medical certificates, seafarer certifications (STCW), and any other necessary work permits. Maintaining and updating these records regularly.
• Central Communication: Acting as a key liaison point between shore-based management, crew members on vessels, and external marine agencies, contractors, and suppliers involved in crew affairs.
• Administrative Support: Processing crew requests, answering inquiries, and providing necessary support throughout their contract period. This also includes assisting with crew-related health and safety arrangements.
• Tracking and Reporting: Maintaining accurate and standardized records for all crew members, preparing periodic reports on crew status, rotation schedules, and any logistical issues or challenges for relevant management.
• Compliance: Ensuring all crew coordination activities comply with international maritime regulations, local Qatari labor laws, and the company's internal policies.

Qualifications and Essential Requirements

To be a successful candidate for this role, you should meet the following criteria:

• Educational Background: A Bachelor’s degree in Business Administration, Maritime Studies, Logistics, or a related field. Significant and proven practical experience in a similar field may be considered in lieu of a formal degree.
• Work Experience: A minimum of 3 to 5 years of experience in a similar role (as a Crew Coordinator, Marine Logistics Coordinator, or Personnel Officer) within the shipping, maritime transport, or major logistics industry. Experience in a Gulf Cooperation Council (GCC) environment is a strong advantage.
• Personal and Professional Skills:
  • Exceptional organizational and administrative skills with the ability to multitask in a fast-paced environment.
  • Excellent verbal and written communication skills in both Arabic and English.
  • Strong proficiency in Microsoft Office Suite (particularly Excel and Word).
  • Ability to work under pressure and solve problems proactively.
  • Attention to detail and accuracy in data and document management.
  • Familiarity with online travel booking systems.

Benefits and Advantages

Qatar Navigation (Q.P.S.C) offers a stimulating and professional work environment with a competitive benefits package commensurate with major Qatari corporations, which may include:

• Competitive monthly salary.
• Comprehensive health insurance for the employee and family.
• Housing and transportation allowance.
• Paid annual leave.
• Opportunities for career development and training within an established organization.

How to Apply for the Position

Applications for this position are accepted exclusively through the Naukrigulf online platform. Please visit the dedicated job advertisement link on their website and submit your application through their system. Ensure your Curriculum Vitae (CV) is updated to highlight the relevant experience and skills mentioned above, and include a brief cover letter if possible.

Given the competitive nature of the job market in Qatar, qualified candidates are advised to apply at their earliest convenience. Applications will be reviewed by the company's recruitment team, and only shortlisted candidates will be contacted for the next stages of the interview process.

Note: All information provided is based on the official job advertisement. Final details of responsibilities and benefits may vary according to the company's internal policy at the time of hire.