MEP Document Controller - United Arab Emirates

A leading and specialized company in the construction and infrastructure sector in the United Arab Emirates is seeking to fill a full-time position for an "MEP Document Controller." This role is a cornerstone in ensuring the smooth operation of complex projects, focusing on the vital administrative and organizational aspect of all technical documentation.

Job Description and Key Responsibilities

The Document Controller will be assigned to the Mechanical, Electrical, and Plumbing (MEP) project team and will be the central authority for the entire document management system. Key responsibilities include:

• Document Lifecycle Management: Receiving, registering, distributing, storing, and archiving all documents related to MEP projects, including drawings, schematics, calculation reports, material specifications, meeting minutes, Requests for Information (RFIs), and change orders.
• Quality Control and Compliance: Ensuring all incoming and outgoing documents comply with the company's internal quality standards, client requirements, and any applicable industry or governmental regulations.
• Maintaining Order: Creating and maintaining a clear, easy-to-track classification and coding system for all documents, both hard copy and electronic, to ensure quick retrieval by all relevant parties (engineers, managers, contractors, clients).
• Updates and Distribution: Ensuring all teams are working from the latest version of any document, managing document revisions, and distributing updates promptly to prevent errors caused by using outdated information.
• Audit Support: Providing full support during internal and external audit processes by supplying requested documents in an organized and timely manner.
• Specialized Software Use: Full proficiency in using common document management software in the construction sector (such as Aconex, Asite, or ProjectWise) in addition to the Microsoft Office suite.

Qualifications and Core Requirements

To be a successful candidate for this position, you must meet the following criteria:

• Educational Background: A diploma or university degree in Engineering, Office Administration, Information Technology, or any related field.
• Work Experience: A minimum of 3 to 5 years of experience in a similar role as a Document Controller, preferably within the construction or engineering sector with a focus on MEP projects. Experience in the Gulf market, specifically the UAE, is a significant advantage.
• Technical Skills:
  • Excellent command of Microsoft Office software (especially Excel and Word).
  • Proven hands-on experience with Electronic Document Management Systems (EDMS) specific to construction.
  • Good understanding of the technical terminology and symbols used in MEP drawings and schematics.
• Personal Skills:
  • Exceptional organization and accuracy with a strong attention to detail.
  • Excellent written and verbal communication skills in both Arabic and English.
  • Ability to work under pressure and handle multiple requests in a dynamic, fast-paced environment.
  • Teamwork and initiative in solving organizational problems.

Benefits and Advantages

This position within a leading construction company offers a stimulating and competitive work environment, with a benefits package aligned with UAE market standards, which may include (according to company policy):

• Competitive monthly salary.
• Medical insurance as per company policy.
• Annual leave package.
• Opportunities for professional development and training.

How to Apply for the Position

Applications for this job are submitted via the leading online job portal Naukrigulf. Please search for the position under the title "MEP Document Controller" in the United Arab Emirates location. Ensure you have a professional, up-to-date, and clear Curriculum Vitae (CV) in English, highlighting your previous experience in managing documents for MEP or construction projects, and mentioning any specialized software you have used. Include a brief cover letter stating your interest in the role and how your experience can contribute to the team's success.

Given the competitive nature of the job market, it is advisable to apply as soon as possible after the posting is live. Only qualified candidates will be contacted for the next stages of interviews.