Document Controller Jobs at Canadian Engineering Consultant in Dubai

A leading Canadian engineering consultancy firm has announced job openings for the position of Document Controller at its headquarters in Dubai, United Arab Emirates. This role presents an excellent opportunity for experienced professionals to join an international team and contribute to the management and organization of vital documentation for major engineering and development projects across the Gulf region.

Job Description

The Document Controller will be assigned to the Project Management or Administrative Support department, with primary responsibility for ensuring the efficiency and effectiveness of the document management system throughout the entire project lifecycle. The company works on a variety of complex projects in sectors such as infrastructure, construction, energy, and urban design, requiring precise handling of vast amounts of technical, legal, and administrative documentation.

Key Expected Responsibilities:

• Establish, implement, and manage a centralized document control system for ongoing projects.
• Receive, register, distribute, and archive all incoming and outgoing documents (e.g., drawings, reports, contracts, email correspondence, meeting minutes).
• Ensure all documents carry correct codes, revision numbers, issue dates, and are approved according to defined procedures.
• Maintain accurate and up-to-date records of the movement of all documents using specialized document management software (such as Aconex, ProjectWise, or a similar system).
• Work closely with project managers, engineers, contractors, and clients to ensure smooth information flow.
• Prepare periodic reports on document status and submissions.
• Ensure compliance with quality standards, and internal company and client regulations regarding document management.
• Assist in compiling document packages for tenders and project deliverables.
• Maintain the confidentiality and security of all sensitive documents.

Requirements and Qualifications

To qualify for this opportunity, you should meet the following criteria:

Essential Qualifications:

• A Bachelor's degree in a relevant field such as Business Administration, Technology, Engineering, or equivalent. Extensive practical experience may be considered in lieu of a formal degree.
• Proven practical experience of at least 3 to 5 years in a Document Controller role, preferably within the engineering, construction, or consultancy sector.
• Excellent command of the English language, both written and spoken (the primary working language). Knowledge of Arabic will be a strong added advantage.
• Excellent computer skills, with full proficiency in the Microsoft Office suite (especially Excel and Word).
• Deep hands-on experience with at least one project document management software such as Aconex, ProjectWise, Asite, or Documentum.

Required Personal Skills:

• Strong attention to detail and a high degree of accuracy.
• Exceptional organizational and administrative skills.
• Ability to manage priorities and work under pressure to meet deadlines.
• Effective communication and interpersonal skills to interact with various stakeholders.
• Ability to work independently and as part of a team.
• Integrity and reliability in handling confidential information.

Work Environment and Location

The workplace will be at the company's modern offices in Dubai, United Arab Emirates. Dubai is a dynamic global hub offering a high standard of living and a professional, multicultural work environment. The company provides a stimulating workplace that supports professional growth and continuous development.

How to Apply for the Job

Applications for the position are submitted via the specialized online platform Naukrigulf. Please prepare to upload an updated English-language Curriculum Vitae (CV), focusing on your previous experience in engineering project document control and listing the technical software you are proficient in. Ensure you include your contact details and professional references if available.

Given the competitive nature of the job market in Dubai, it is advisable to apply as soon as possible after preparing your documents professionally. Make sure to tailor your CV to highlight the skills and experiences that match the requirements of the Document Controller role within the engineering and consultancy sector.

Location: Dubai, United Arab Emirates. Job Type: Full-time.