Document Manager Job in Dubai

A leading and distinguished company within Dubai's dynamic market has announced an opening for the position of Document Manager to join its professional team. This role represents an excellent opportunity for experienced professionals in the field of information and document management to work in a sophisticated and competitive business environment.

Job Description and Responsibilities

The Document Manager will play a pivotal role in ensuring the organization, workflow, and integrity of all the company's official and vital documents. Key responsibilities will include:

• End-to-End Document Lifecycle Oversight: Managing the process of creation, review, approval, distribution, storage, retrieval, and secure disposal of all document types (both paper and digital).
• Policy and System Development & Implementation: Establishing and enforcing robust document management policies and procedures to ensure compliance with local and international standards and data protection regulations.
• Electronic System Management: Overseeing the operation and maintenance of the Electronic Document Management System (EDMS) to ensure its efficiency, security, and user-friendliness across all departments.
• Quality Assurance and Compliance: Ensuring all documentation adheres to internal company specifications and external regulatory requirements, and preparing for internal and external audits.
• Team Training and Guidance: Providing necessary guidance and training to relevant staff on document handling policies and procedures to foster an organizational culture of compliance.
• Process Improvement: Identifying opportunities for improvement in current document management processes and proposing/implementing technological or procedural solutions to enhance efficiency and productivity.
• Access and Security Management: Defining access permissions for confidential and sensitive documents and ensuring strict security protocols are enforced to prevent leaks or unauthorized access.

Qualifications and Requirements

To be a successful candidate for this role, you should meet the following criteria:

• Academic Qualification: A Bachelor's degree in Business Administration, Information Science, Office Management, or a related field. Professional certifications in Document or Records Management (e.g., CDIA+, ICRM) will be a strong advantage.
• Work Experience: A minimum of 5 to 7 years of practical experience in document or records management, with a significant portion in a leadership or supervisory role. Experience within a Gulf or Middle Eastern corporate environment is required.
• Technical Skills: Excellent proficiency in Electronic Document Management Systems (e.g., SharePoint, OpenText, Documentum, or similar) and advanced Microsoft Office Suite applications.
• Personal Skills: Exceptional organizational abilities with a strong attention to detail and accuracy. Excellent written and verbal communication skills in both Arabic and English. Leadership skills and the ability to work under pressure and manage priorities effectively.
• Knowledge: A deep understanding of international best practices and standards in document management (e.g., ISO 15489) and familiarity with the regulatory framework in the United Arab Emirates.

Benefits and Perks

While specific details were not mentioned in the initial posting, positions at leading Dubai companies typically come with a competitive benefits package that may include:

• A attractive monthly salary commensurate with experience and qualifications.
• Comprehensive health insurance for the employee and sometimes for dependents.
• Annual flight ticket(s).
• Annual leave entitlement.
• A stimulating and professional work environment.

How to Apply for the Job

Applications for this position are to be submitted via the specialized online platform Naukrigulf. Please search for the "Document Manager" listing in Dubai and review the full details. Interested candidates are advised to prepare a professional Curriculum Vitae (CV), highlighting specific experiences and achievements in document management and systems, and attach a Cover Letter explaining your suitability for the requirements. Ensure your contact information is correct and up-to-date.

Given the "Confidential" nature of the company, the communication process might be delayed or discreet in its initial stages. We wish all applicants the best of luck.