Secretary Cum Administrative Assistant at AL BASTI MUKTHA LLC - Dubai

AL BASTI MUKTHA LLC is currently recruiting for a Secretary Cum Administrative Assistant to join their team in the vibrant city of Dubai. This position presents an excellent opportunity for ambitious professionals looking to build a career in administrative and secretarial support within a dynamic work environment at the heart of the United Arab Emirates.

Job Overview

The successful candidate will serve as the backbone for administrative and procedural support within the relevant department. This role combines traditional secretarial duties with broader administrative assistance responsibilities, requiring an organized, multi-tasking individual with exceptional communication skills. The focus will be on ensuring the smooth and efficient running of day-to-day operations.

Key Responsibilities & Duties

• Secretarial Support: Managing and organizing schedules and appointments for the team or senior management. Coordinating meetings, preparing necessary materials, and taking minutes.
• Communications: Handling phone calls, incoming messages, and correspondence (email, letters) with high professionalism, and directing them appropriately.
• Document Management: Drafting, reviewing, and editing documents, reports, and presentations. Maintaining electronic and paper files and records in an organized, easily retrievable system.
• Administrative Support: Assisting with travel and accommodation arrangements for staff. Managing office supplies and ensuring their availability. Receiving visitors and providing logistical support for internal events or meetings.
• Coordination: Acting as a liaison between different departments, facilitating the flow of information. Coordinating with external suppliers or clients as needed.
• Routine Tasks: Performing other routine administrative duties as assigned to ensure workplace efficiency.

Required Qualifications & Skills

• Education: A diploma or bachelor's degree in Office Management, Business Administration, or a related field.
• Experience: Proven previous experience in a secretarial or administrative assistant role, typically ranging from 1 to 3 years. Experience in the UAE or GCC job market is a distinct advantage.
• Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of electronic filing and archiving systems.
• Personal Skills:
  • Excellent written and verbal communication skills in both Arabic and English (often a core requirement).
  • High level of organization and accuracy with strong attention to detail.
  • Ability to manage priorities and work under pressure while maintaining composure.
  • Proactive attitude and ability to work independently or as part of a team.
  • High degree of professionalism and strict confidentiality.

What the Company Offers

AL BASTI MUKTHA LLC offers its employees a stimulating work environment in one of the world's leading cities. While specific salary or benefit details were not mentioned in the initial advertisement, roles in this sector in Dubai typically come with a competitive benefits package in line with UAE labor laws, which may include an attractive salary, employment visa, and health insurance.

How to Apply

Interested and qualified candidates are required to apply through the specialized online platform Naukrigulf. Applicants who meet the stated criteria should visit the original job listing link on the website, complete the online application form, and attach an updated, professionally written Curriculum Vitae (CV), along with a Cover Letter if possible, highlighting their suitability for the role.

Location: Dubai, United Arab Emirates. Job Type: Full-time.

Applicants are advised to ensure their contact details on their CVs are up-to-date and to verify the active status of the job listing on Naukrigulf before submitting their application.