Technical Records Coordinator - Oman

Tawteen is opening its doors to ambitious professionals to join its team in the Sultanate of Oman for the position of Technical Records Coordinator. This role is a cornerstone in ensuring the efficiency and safety of operations within sectors reliant on precise technical documentation, such as aviation, energy, manufacturing, or major engineering projects. The Technical Records Coordinator plays a pivotal role in maintaining information integrity and facilitating access, directly supporting the organization's quality, safety, and regulatory compliance objectives.

Job Description & Key Responsibilities

The successful candidate will be entrusted with a range of vital responsibilities focused on organization and accuracy, including:

• Technical Records Management: Overseeing the lifecycle of technical records and documents, including engineering drawings, calibration certificates, maintenance reports, data books, and compliance logs.
• Organization & Classification: Applying and implementing logical, easy-to-track classification and indexing systems for all technical documents, whether paper-based or digital.
• Ensuring Accuracy & Completeness: Reviewing incoming records to verify their validity, completeness, and adherence to specified standards before entry or archiving.
• Digitization & Archiving: Contributing to initiatives to convert paper records into digital format and managing Electronic Document Management Systems (EDMS) to ensure secure storage and rapid retrieval.
• Access & Control: Facilitating document borrowing and retrieval processes, ensuring access control policies are applied to protect sensitive information.
• Supporting Audit & Compliance Processes: Providing required records promptly and efficiently during internal/external audits, investigations, or regulatory reviews.
• Updates & Maintenance: Keeping databases and indexes regularly updated and managing the disposal of obsolete records according to established policies and regulations.
• Collaboration: Working closely with technical, administrative, and quality departments to understand their needs and provide necessary document management support.

Qualifications & Core Requirements

To be a successful candidate for this opportunity, you should meet the following criteria:

• Educational Qualification: A diploma or bachelor's degree in a relevant field such as Office Administration, Information Management, or Archival Science. Formal education may be substituted with extensive proven experience.
• Work Experience: Proven experience of at least 2-3 years in a similar role such as Records Management, Document Control, or Administrative support within a technical or engineering environment.
• Technical Skills: Strong proficiency in Microsoft Office Suite (especially Excel). Experience with Electronic Document Management Systems (e.g., SharePoint, OpenText, or other specialized systems) will be a significant advantage.
• Soft Skills:
  • Accuracy & Attention to Detail: Exceptional ability to spot errors and maintain high levels of accuracy.
  • Organization: Excellent organizational skills to manage large volumes of information systematically.
  • Communication: Good written and verbal communication skills in both Arabic and English.
  • Time Management: Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Knowledge: Foundational understanding of records management principles and best practices.

Why Work with Tawteen in Oman?

Tawteen offers a stimulating work environment focused on empowering both national and international talent. This role presents a genuine opportunity to join an established institution and contribute to vital operations. While specific benefit details were not mentioned in the initial posting, roles with entities like Tawteen are often accompanied by a competitive package that may include an attractive salary, health insurance, and opportunities for professional development and training.

How to Apply for the Position

Applications for this position are accepted exclusively through the Naukrigulf platform. Please visit the original job posting link on the platform and search for the "Technical Records Coordinator" position in Oman. Ensure you have an updated, clear CV ready in English (preferably with an Arabic translation as well) that highlights your relevant experience in technical records or document management. Include a brief cover letter stating your interest in this specific role and how your skills align with the stated requirements.

Given the competitive nature of the Gulf job market, it is advisable to apply as soon as possible after verifying you meet all the core qualifications.