Document Controller Jobs at Veolia in Muscat, Oman

Veolia, a global leader in environmental services, energy solutions, and water management, is seeking qualified professionals for the position of Document Controller at its operations in Muscat, within the Al Batinah Governorate of Oman. This opening presents an excellent opportunity to join an industrial giant committed to sustainability and operational innovation in the Gulf region.

Job Overview

The Document Controller will be integrated into a project or operations support team, playing a pivotal role in ensuring the accuracy, efficiency, and security of document flow. Document management is a cornerstone for the success of major engineering and service projects undertaken by the company, making this a strategically important function.

Key Responsibilities and Duties

The successful candidate will be entrusted with a range of critical tasks, including but not limited to:

• Receiving, indexing, and distributing all incoming and outgoing project/operations-related documents (drawings, reports, contracts, correspondence, specifications).
• Ensuring compliance with the company's internal document management standards and any applicable industry or governmental standards in Oman.
• Accurately and timely entering and updating data within Electronic Document Management Systems (EDMS).
• Monitoring and managing document workflow, ensuring necessary approvals are obtained from relevant parties.
• Maintaining an organized and easily retrievable archive for both electronic and hard-copy documents according to storage and retention policies.
• Preparing periodic reports on document status, pending documents, and any process gaps.
• Working closely with project managers, engineers, contractors, and suppliers to fulfill their documentation needs.
• Ensuring the confidentiality and security of sensitive information.

Required Qualifications and Skills

To be a successful candidate for this role, you should meet the following criteria:

Educational Background and Experience:

• A Diploma or Bachelor's degree in Business Administration, Office Management, Engineering, or a related field.
• Proven work experience of at least 2-3 years in a similar role (Document Controller, Archivist) within an engineering, construction, or industrial project environment. Experience in the utilities or environmental sector is a strong advantage.
• Good knowledge of Electronic Document Management Systems (e.g., Aconex, Documentum, ProjectWise, or similar) and Microsoft Office suite.

Personal and Professional Skills:

• Accuracy and Attention to Detail: Ability to handle high volumes of information with minimal errors.
• Organization and Methodical Approach: Exceptional organizational skills to manage a multi-faceted archive.
• Strong Communication Skills: (Arabic/English) to interact effectively with diverse teams.
• Ability to Work Under Pressure: and meet deadlines in a fast-paced project environment.
• Good Understanding of Document Quality Control procedures.
• Ability to work collaboratively within a team as well as independently.

Why Work for Veolia in Oman?

Joining Veolia means becoming part of an international group delivering tangible solutions to environmental challenges. Within the Omani context, the company contributes to vital projects supporting Oman Vision 2040 in water, energy, and circular economy domains. The company typically offers a professional work environment that supports career growth and continuous training.

How to Apply for the Position

Applications for this position are processed through the Naukrigulf online platform, where the advertisement was posted. Interested applicants should:

1. Access the original job listing link on the Naukrigulf website.
2. Prepare an updated and clear resume in English (an Arabic version is preferred) highlighting relevant experience in document and project control.
3. Include a brief cover letter with the application, stating motivation and suitability for the role.
4. Monitor the email and phone number registered with the application for potential contact regarding interview arrangements.

Location: Muscat, Al Batinah Governorate, Sultanate of Oman. Job Type: Full-time.

This opportunity offers a strong career path in document control within a well-established global company in Oman's growing job market.