Administrative Assistant Jobs at American Bureau of Shipping (ABS) in Manama

American Bureau of Shipping (ABS), a leading global provider of classification and technical advisory services to the marine and offshore industries, is seeking qualified candidates for the position of Administrative Assistant at its office in Manama, Bahrain. This opportunity presents an excellent pathway for ambitious professionals to join an international and dynamic work environment that contributes to advancing global safety and engineering standards.

Company Overview

Founded in 1862, ABS is a premier organization in marine classification and engineering services. It is dedicated to promoting the security of life and property and preserving the natural environment by developing and applying high technical standards for marine design, construction, and operation. Headquartered in Houston, Texas, the company has offices and branches in over 70 countries worldwide, including a strong presence in the Gulf region.

Job Description and Responsibilities

The Administrative Assistant at ABS will play a central role in supporting the day-to-day operations of the office, ensuring workflow runs smoothly and efficiently. Key responsibilities expected for this role include:

• Administrative Support: Providing comprehensive administrative support to the team and management, including scheduling meetings, managing calendars, and preparing documents and presentations.
• Communications: Handling incoming and outgoing communications (phone, email), responding to inquiries, and appropriately directing information to relevant persons or departments.
• Document Management: Systematically organizing and maintaining electronic and paper files and documents to ensure easy access and confidentiality.
• Logistical Arrangements: Assisting with travel and accommodation arrangements for staff and visitors, and coordinating internal events or meetings.
• Office Tasks: Performing routine office tasks such as copying, scanning, faxing, and managing office supplies.
• Basic Financial Support: Assisting in the preparation and tracking of simple invoices or purchase requests in coordination with the finance department.
• Teamwork: Collaborating effectively with other team members to achieve departmental goals.

Requirements and Qualifications

To be a successful candidate for this position, you should meet the following criteria:

• Educational Qualification: A diploma or university degree in Office Administration, Business Administration, or a related field.
• Experience: Proven previous experience in an administrative assistant or similar office support role. Experience in an international work environment or within the technical/engineering services sector is a distinct advantage.
• Technical Skills: Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of document management and internal messaging systems.
• Soft Skills:
  • Excellent verbal and written communication skills in both Arabic and English (required).
  • High level of organization and accuracy with strong attention to detail.
  • Ability to manage priorities and handle multiple tasks in a fast-paced environment.
  • Interpersonal skills and the ability to work effectively within a team.
  • Integrity and the ability to handle sensitive information with complete confidentiality.
• Personal Attributes: The candidate should be proactive, able to work independently with minimal supervision, and possess a positive work attitude.

What the Company Offers (Benefit)

Joining ABS means becoming part of a globally respected organization. While specific details of the compensation package were not mentioned in the ad, global firms like ABS typically offer:

• A professional, international work environment conducive to growth.
• Opportunities for career development and training.
• A competitive salary commensurate with qualifications and experience.
• A benefits package that may include health insurance and annual leave.

How to Apply for the Job

Applications for this position are submitted via the Naukrigulf platform. Please visit the original job listing link on the platform to view any additional details that may be posted and to initiate the application process. Ensure your Curriculum Vitae (CV) is updated to highlight the relevant experience and skills mentioned above, and prepare a brief Cover Letter stating your interest in the role and why you are the suitable candidate to join ABS.

Given the competitive nature of roles at prestigious companies like ABS, it is advisable to apply as soon as possible after verifying you meet all the core requirements.

Location: Manama, Bahrain. Job Type: Full-time.